Exhibitor Info
The 2025 East Gippsland Field Days will be held on April 11 and 12, 2025
All site numbers are allocated by the event coordinator. You can obviously choose what size site you would prefer. We aim to place exhibitors where they can best get the traffic for the product or service they are selling when they book in, but as it gets closer to the event, it is likely that not everyone will like the site allocated. We have full catering by local charity groups so catering exhibitors are not usually accepted unless they have been the previous year. PLEASE contact us before sending in an application, if you are wanting to cater at the event. Most times we unfortunately have to say no but will keep your details on file in case we need you.
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Downloads
East Gippsland Field Days on site Safety Plan
Terms and Conditions
Occupational Health & Safety Management Plan
Maps and Exhibitors
Questions Exhibitors Frequently Ask Us
How do I register?
Simply click on the register here link and you will be re directed to our online booking system. Once you have registered within the site you can then go in and out as you please and alter your booking. You will be able to pay for your booking by credit card and then we will contact you to allocate you a site.
Can I request a particular site?
Yes, you can fill out the box on the registration form that asks you if you would like to keep your site from last year or would like a new one. We will do our best to give you the site you would like but please understand we do offer return exhibitors the chance to re-book their site from the previous year before we re-allocate sites.
How do I pay for my site?
The booking system will offer you the opportunity to pay by credit card. You can safely enter your details and your booking will be processed on the spot.
When is the office open?
We do not man the field days office, all of the work for this event is done off-site until the week leading up to the event when we move operations on site. Email is our best form of contact, as a large majority of people working on this event are volunteers and work other jobs. Email This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..
Can I hire items?
Yes you can. You will be given the option to select hire items as you work through the booking system. Prices are on the system. If you have already placed your booking and want to add an item, you will need to email This email address is being protected from spambots. You need JavaScript enabled to view it. to add items.
How much is a site?
Please see our exhibitor page for our list of site sizes, prices and powered and non-powered locations. Some sites also have access to water.
Is there a forklift available at the event?
There sure is. We offer a complimentary forklift service on the Thursday prior to the event along with the Friday morning and then again for pack up Saturday afternoon and Sunday morning. If you wish to use a forklift outside of these times you will need to cover the cost yourself.
When are exhibitor set up Times?
Wed: 10am to 5pm, Thursday: 8am to 6pm and Friday: 6am to 8.30am. If you wish to arrange other times to bring in large machinery please contact Event Manager Sue-Ellen Latham on 0412523408 or email This email address is being protected from spambots. You need JavaScript enabled to view it..
Do you have overnight security?
Yes we do, from Thursday closing time through to Sunday morning.
How many exhibitor passes will I get with my registration?
Each exhibitor receives two free passes with their registration. For each additional site booked, exhibitors will receive one extra pass per site.
Powered Sites
Access to power on powered sites is available from the nearest power box only and a few sites actually have power outlets on them. Exhibitors are responsible for supplying their own extension leads at least 20 metres long. Please note that it is a statutory requirement that leads have current testing tags attached and our safety officer will be conducting on-site checks to make sure this is the case. Underground power cables are clearly marked by RED Painted lines on the ground. Only exhibitors booking a powered site may access power.
Safety Related Questions
Public Liabilty, do I need it?
Yes, you will be required to submit a copy of your public liability insurance with your registration. If you have trouble uploading this, please email a copy.
Gas Safety Self-Check List
The Victorian Office of Gas Safety now requires anybody using LPG at a public event to check cylinders and appliances according to a specific check list and keep it on hand for the event's duration. Check lists are available, if you require one please contact us. A gas safety officer will be in attendance at the Field Days.
Exhibitor Site Dismantling
Exhibitors may dismantle their sites from 4pm-6pm Saturday. Exhibitors are required to be off site by 6pm. Sites may also be dismantled on Sunday Morning after 7am, although exhibitors are reminded that the official security surveillance ceases at 8am on Sunday. The organisers may ask all exhibitors to strickly adhere to this guideline as exhibitor's early packing up of stock and dismantling of stands is extremely disruptive to the running of the Field Days and is a poor reflection on the standard of the event to the public and to other exhibitors. Additonally, vehicles driving onto or off the site while the event is still open to the public are placing persons on the site at direct risk of injury.
